Because cloud-based platforms can significantly boost your business productivity, organizations and their professionals are rapidly migrating from on-premises environments to all cloud-based platforms. Cloud platforms offer a variety of benefits, including improved security, unlimited access, advanced security features, collaborative tools (Yammer, SharePoint, Skype for Business, MS Teams), extended mailboxes, flexible subscription plans, built-in migration features, and an enterprise-level email server. However, many end-users are required to migrate emails from Outlook on their desktop to Microsoft 365 mailboxes as a result of organizational policies, mergers, and acquisitions, or the need for periodic backups to a secure cloud destination after subscribing to Microsoft 365. It’s important to understand that MS Outlook uses the PST file format to store all of the user’s data, including emails, contacts, calendar entries, notes, and tasks. We’ll go over both manual and automated methods to transfer Microsoft 365 mailbox to another account in this article.
What is the Purpose of Migrating a PST File to a Microsoft 365 Email Account?
Policies in the workplace
Many businesses have stated in their policies that they will migrate all of their important Outlook PST files to Microsoft 365 for security and backup purposes. This can also happen when a new employee joins a company and is given a Microsoft 365 account.
The creation of a new account is the first step in the process.
When you switch from one email account to another and need to create a new mailbox, you’ll need to migrate PST files from Outlook to ensure that you get all of your important information in the new one.
Backups are made on a regular basis.
Keeping a backup of all important data is a good habit to develop. Users frequently back up their PST data to protect it from data loss and other threats. This is a precaution that should be followed on a regular basis.
Changing the system
It is necessary to create a new Outlook account when upgrading to a more advanced system. Users frequently migrate only their necessary emails in order to import all of the data in that as well.
Availability from any location
One of Office 365’s most appealing features is its universal accessibility. Data can access from any location and on any device. As a result, once you’ve moved data from PST files to Office 365, you’ll be able to access it from anywhere.
How to Manually Transfer Microsoft 365 Mailbox to Another Account
We’ll need to configure Microsoft 365 account in MS Outlook before manually importing PST files to the Microsoft 365 mailbox or performing mailbox migration to Microsoft 365. Then you must use the Import/Export function. Follow the steps outlined below to accomplish this.
- Open Outlook, go to the File tab, click Open & Export, and then Import/Export from the drop-down menu.
In the Import and Export wizard, click Next after selecting Import from another program.
- Click Next after selecting Outlook Data File (.pst).
- Search for and select the Outlook PST data file, then click Next.
- To manage duplicate items in the file, set Options according to your preferences and then click Next.
- If the PST file is password-protect, enter the password, unlock it, and then click OK.
- Select the Microsoft 365 mailbox in the Import items to the same folder option, and then click Finish.
How to Automatically Migrate Outlook Mailboxes to Microsoft 365?
Using a professional tool for Office 365 migration tool Tenant to Tenant simplifies the lengthy and time-consuming manual PST importing task is the best option. Import PST to Office 365 is a fantastic tool for migrating Outlook data to Office 365. You can use this to migrate all or part of your data without any restrictions. The software makes importing PST files into one or more Microsoft 365 mailboxes simple:
Email migration from Outlook PST to Microsoft 365 mailbox can be difficult and time-consuming. It is possible to do so using the Network Upload and Drive Shipping methods. Although it is necessary to migrate the PST file data in the same order of hierarchy to avoid a workflow break. Manual methods are difficult to achieve because there is a risk of data loss or missing data. The right tool at the right time, on the other hand, can be a lifesaver for both individuals and businesses.